What Fire Compliance Managers Can Do via Merlo Teams Agent

1. Instantly Find Fire Compliance Records by Status #

Fire Compliance Managers can ask the system simple questions in natural language and instantly retrieve compliance records by status.

Examples #

• “Show me all the fire compliances in inspection identified status”
• “Which AFSS records are in remediation in progress status?”
• “Show all completed fire compliance records”

What the Fire Compliance Manager sees #

• Strata Plan
• Due Date
• Last Inspection Date
• Frequency
• Current Status
• Assigned Contractor

2. Track Upcoming AFSS s Compliance Deadlines #

Fire Compliance Managers can proactively identify upcoming compliances before deadlines are missed.

Examples #

• “Show AFSS due in the next 90 days”
• “What inspections are due this quarter?”

3. Monitor Overdue Inspection Reports #

Fire Compliance Managers can identify contractors who have not yet submitted inspection reports after inspections occurred.

Examples #

• “Which inspections are overdue?”
• “Show inspections overdue by more than 5 days”

What the system tracks #

• Inspection date
• Contractor name
• Days overdue
• Current workflow status

4. Confirm Inspection Dates Directly from Email #

Fire Compliance Managers can drag contractor emails into Teams agent ask to proceed with the next set of actions, and the system automatically extracts inspection details.

What the system does #

• Reads contractor confirmation emails
• Extracts inspection date/time
• Updates compliance records
• Uploads emails to SharePoint
• Logs activity automatically

5. Schedule s Notify Residents Automatically #

Once inspection dates are confirmed, the system can prepare resident communications automatically.

Automated Outputs #

• Committee email notifications
• Lot owner email notifications

6. Upload Inspection Reports via Teams #

Fire Compliance Managers can drag-and-drop inspection reports directly into Teams agent and ask to proceed with next set of actions in the workflow.

What happens automatically #

• Report uploaded to SharePoint
• Linked to the property record
• Compliance status updated
• Timeline history recorded

7. Submit Signed AFSS Documents Automatically #

Fire Compliance Managers can drag-and-drop signed AFSS document directly into Teams agent and ask to proceed with next set of actions in the workflow.

Automated Actions #

• Upload signed AFSS documents
• Draft submission emails to:
  • Local Council
  • Fire & Rescue NSW
  • Committee Members
  • Building Managers
• Update compliance records
• Calculate next inspection due date

8. Weekly Compliance Action Scheduler #

The system automatically reviews all fire compliance records every week (Every Sunday 12 AM) and identifies inspections that require action in the upcoming week.

What the scheduler does #

• Scans all active fire compliance records
• Reviews:
  • Upcoming due dates
  • Inspection frequencies
  • Compliance schedules
• Automatically notifies the responsible fire compliance manager
• Identifies inspections requiring action in the coming week

9. Daily New Compliance Record Alert Scheduler #

The system performs a daily automated scan for newly added fire compliance records that require action before the next weekly cycle.

What the scheduler does #

• Detects newly added fire compliance records
• Identifies records added after the last weekly scheduler run
• Checks whether those records require action in the upcoming week
• Automatically alerts the responsible fire compliance manager

Notification Triggers #

• New AFSS records added
• Newly onboarded properties

10. Centralized Compliance Timeline s Audit Trail #

Every action is automatically logged.

Includes #

• Status changes
  • Inspection confirmations
  • Document uploads
  • Email drafting activity
  • Date changes